Production Documentation List

Script and Script Breakdown
- Final version of the script and detailed breakdown, including scene numbers, props, wardrobe, location needs, and any special effects.
Storyboard and Shot List
- Visual and written plans for each shot, including camera angles, shot types, and framing.
Budget and Financial Plans
- Detailed budget breakdown, including equipment, talent, locations, props, and contingency funds.
Production Schedule and Timeline
- Overall timeline with key milestones for pre-production, shooting days, and post-production.
Location Agreements and Permits
- Signed location agreements, necessary permits, and any related documentation for filming rights.
Casting Agreements and Talent Contracts
- Signed contracts with all talent, including specific terms, payment schedules, and roles.
Crew Contracts and Job Assignments
- Signed contracts with crew members, including roles, responsibilities, and employment terms.
Insurance Documents
- Copies of production insurance policies, including general liability, equipment, and talent coverage.
Equipment Rental Agreements
- Contracts and terms for any rented equipment, detailing return dates and liability.
Risk Assessment and Safety Plans
- Analysis of potential risks and detailed safety plans, especially for high-risk activities.

Daily Call Sheets
- Detailed daily schedules distributed to the cast and crew, including call times, locations, scene breakdowns, and safety notes.
Daily Production Reports
- Summaries of each day’s activities, completed scenes, incidents, and time tracking.
Continuity Logs
- Detailed records of scene and character continuity, including reference photos and notes on prop placements, costumes, and makeup.
Shot Logs
- Records of each shot taken, including notes on quality, preferred takes, and camera settings.
Prop and Set Inventory Log
- Documentation of props, costumes, and set pieces used daily, including storage, check-out, and check-in records.
Asset and Equipment Check-In/Check-Out Logs
- Logs for all equipment usage, detailing who checked it out, its condition, and any maintenance needs.
Incident and Safety Reports
- Detailed reports of any incidents or near-misses on set, including safety incidents and how they were addressed.
Visitor Logs
- Records of all non-production personnel on set, including sign-in/out times and escort details.

Post-Production Schedule
- Timeline and deadlines for editing, sound design, color grading, and final deliverables.
Editing Logs and Notes
- Notes and logs on editing decisions, including selected takes, cuts, and continuity considerations.
Sound and Music Licensing
- Documentation for all licensed soundtracks, sound effects, and music rights used in the production.
Color Grading and Visual Effects Notes
- Detailed notes on color grading and visual effects decisions, for reference and continuity.
Quality Control (QC) Reports
- Reviews and reports from quality control screenings, noting any issues for correction.
Final Asset Inventory and Return Logs
- Documentation for the return of rented items and final inventory for F7 Studios’ owned assets.
Wrap-Up Reports and Lessons Learned
- Summary report covering challenges, successes, and recommendations for future productions.

Release Forms
- Release forms for talent, background actors, and location owners, granting F7 Studios rights for use.
Copyright Documentation
- Documentation of copyright ownership for the script, footage, music, and other intellectual property.
Distribution and Licensing Agreements
- Contracts for any licensing, distribution, or exhibition agreements with third-party platforms.
Archival and Record Retention Documentation
- Final storage and archival plan for production files, ensuring long-term accessibility and compliance with retention policies.